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Athlete Physical Dates | Visiting Team Information  | Insurance Policy

It is the policy of the athletic department to only cover medical expenses directly related to participation in intercollegiate athletics and only if the charges were created by one of our team physicians.

These charges will be paid by Bob McCloskey Insurance, which is the insurance provider for the Wright State University Athletic Department. The policy that we have is not a secondary policy for the individual athletes, but rather a policy that the athletic department uses to protect itself from excessive financial loss due to athletic injury. Per our athletic department policy, no charges from physicians or services outside our physician group, unless directly referred by the head team physician, will be accepted for payment.

In accordance with our insurance policy, the following steps are what need to be done in order to have medical accounts paid.

1. In the case that any medical expenses directly related to the participation in intercollegiate sports are incurred, all charges need to be submitted to the personal insurance of the athlete. After the personal insurance payment, the individual (or family) will receive an Explanation Of Benefits (EOB). Due to changes in the accessibility of personal information (HIPAA), we are no longer able to request an EOB from your insurance company. You may need to call your insurance provider to obtain an EOB if one is not automatically sent out to you.

2. This statement and any additional bills from the provider of services may then be submitted to the athletic training room.

3. Once the charges are accepted as the responsibility of the athletic department, a claim will be created and sent to Bob McCloskey Insurance, who will work on behalf of Wright State University to process and pay any outstanding medical expenses.

The payment process can be time consuming, so it is imperative that the student athlete bring in all EOB's and medical bills in a timely manner. It might not be a bad idea to check to verify that these bills have made it to the athletic training room from your son or daughter, as experience has shown, the dorm room has been known to hide, tear, or destroy bills and letters. This never seems to be the case when it is a check from home though!

It is impossible for us to process a claim without the above mentioned items, which will ultimately slow the payment process. Remember, the bill is in the athletes name and will remain outstanding until we are provided all required information and are in compliance with the terms of payment from Bob McCloskey Insurance. If you ever have any questions on the status of your account, please do not hesitate to contact the athletic training room at (937) 775-2776.

All medical bills and EOB's are able to be submitted in the following ways.